Business Office Assistant
Job Title:Business Office Assistant
Date Posted:September 7, 2018
The Business Office Assistant / Receptionist is responsible for a variety of Department clerical duties, support functions, answering phones and greeting clients. Processes incoming sales and ensures sales slips are accurately entered. Sorts, copies, and distributes reports, documents, and files. Completes basic data entry and filing tasks. Provides miscellaneous assistance as required. Some weekends and holidays required. Candidate must project the Company's professional image.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
- Assumes responsibility for the effective performance of all assigned clerical and support functions.
- Assists sales consultants and designers in entering all sales slips.
- Sorts, copies, and distributes reports, documents, and files.
- Assists with assigned photocopy tasks.
- As directed by Business Office Supervisor may collect payments and process credit cards for merchandise sold.
- Assumes responsibility for establishing and maintaining effective communication and coordination with area staff and management.
- Assists customers as needed.
- Keeps management informed of area activities and of any significant problems.
- Assumes responsibility for related duties as required or assigned.
- Runs errands as requested.
- Assists with special projects as assigned.
- May provide relief to operator breaks and meal periods.
- Ensures that work area is clean, secure, and well maintained.
- Responsible for greeting customers and answering telephones, ensures the sales/interior designer greets the client.
- Responsible for the "UPS" system, will complete reports, follow up on specific customer requests, and ensure the integrity of the "UPS" system.
- Clerical support functions are performed accurately and timely.
- All money collected balances with sales slips.
- Good working relations exist with area staff. Assistance is provided as needed.
- Management is appropriately informed of area activities.
Education/Certification : High school graduate or equivalent.
Required Knowledge : Knowledge of basic Department structure and work and information flow.
SKILLS/ABILITIES : Excellent phone skills. Good communication and public relations skills. Able to use PC, printer, phones, and basic business equipment. Must be fluent in English.
Job Type: Full-time